Early Childhood Education and Training Program


EIP Information for Day Care Providers

General Information

What is the Educational Incentive Program?

The Educational Incentive Program (EIP) is a scholarship program that helps child care providers pay for training and educational activities with the intent to build provider knowledge, skills, and competencies in order to improve the quality of child care. To be eligible for EIP, child care providers must be required to take training and must be caring for children in a program regulated by the New York State Office of Children and Family Services (NYS OCFS) or the New York City Department of Health and Mental Hygiene (NYC DOHMH).

Applicants must provide a completed application by December 1, 2020 to be considered for a scholarship.

The maximum annual award amounts are:

  • College courses $2,000
  • CDA and all other pre-approved credential training $1,250
  • Coaching $1,100
  • CPR/FA $125 classroom, $95 online with face-to-face skills testing component
  • Trainings, conferences and workshops $700

For more information on child care in New York State, visit:


EIP Scholarship Eligibility Requirements

Scholarship eligibility is based on current employment, the training and the training organization that are chosen, and the applicant’s household income. Child care providers may apply for multiple scholarships within the current year until they reach their maximum annual scholarship amount. See the income chart for maximum amounts. Applicants are responsible for any tuition and costs not covered by EIP.

Employment Requirement

Applicants must meet all three of the employment requirements listed below. Employment verification is required with each application.

  1. You must be a U.S. Citizen, Permanent Resident, or Resident Alien authorized to work in the U.S.
  2. You must be a paid employee, or the direct supervisor of a paid employee, in one of the following NYS OCFS or NYC DOHMH registered or licensed child care programs:
    • A registered family child care program
    • A licensed group family child care program
    • A registered school-age program
    • A licensed child care center or Head Start
  3. You must be caring for children, or the direct supervisor of employees who care for children, as part of the adult/child ratio requirement.

The following are NOT eligible for EIP scholarships:

  • Volunteers
  • Substitutes for a family day care or group family daycare
    *Exception -The substitutes above are eligible for CPR/FA scholarships
  • Adjunct child care staff
  • Consultants
  • Staff not counted in the adult/child ratio
  • Legally Exempt and No Permit Required (NPR) programs
  • Providers, staff, and supervisors of programs licensed by the NYS Department of Education
  • Home-based Teacher / Family Advocate
  • Summer Day Camp Staff

Training and Training Organization Requirements

All training organizations must participate with EIP and be in good standing. All trainings must be pre-approved through the EIP event approval process.

The trainer name is required for each classroom training that is listed on the application. Training must be conducted by one of the following trainer types:

  • Professional Development Specialist: Early Childhood and/or School-Age
  • Verified Trainer
  • Content Specialist
  • Credentialed or Verified Coach
  • Higher Education Faculty
  • EIP approved Subject Matter Expert or Nationally Recognized Expert

Training or coursework must clearly reflect one or more of the 9 topic areas that are required by the NYS Social Services Law and the NYS OCFS Regulations.

EIP may pay for:

  • Trainings, conferences, and workshops
  • College tuition and mandatory college fees
  • Coaching
  • Training and assessment fees associated with CDA and other credential programs

All college courses taken as part of an early childhood or related degree program are eligible for scholarship.

EIP does not pay for:

  • The same training more than once in a single year
  • Books or training materials
  • Elective student fees, room or board
  • Test fees or examination preparation
  • Registration or membership fees

Confidentiality

Application and award information is held by EIP in confidence. You must give written permission to EIP if you would like us to share your information with a third party. Parents, directors and trainers are third parties. EIP can share your award information with a training/education organization once an award has been issued for their training.

Income Requirements

The applicant's household adjusted gross income as reported on the most recent IRS Form 1040 must fall within the ranges on the income chart below. EIP reserves the right to seek additional verification that the income documentation submitted is accurate and authentic.

UPSTATE AWARD ELIGIBILITY
100% 75% of amount requested
F
A
M
I
L
Y
 
S
I
Z
E
1 $0 - $29,933 $29,934 - $44,900
2 $0 - $39,144 $39,145 - $58,715
3 $0 - $48,354 $48,355 - $72,531
4 $0 - $57,564 $57,565 - $86,346
5 $0 - $66,774 $66,775 - $100,161
6 $0 - $75,984 $75,985 - $113,977
Each Add'l $9,210 $13,815

Use the Downstate chart below only if you live in New York City, Nassau, Putnam, Rockland, Suffolk or Westchester counties.

DOWNSTATE AWARD ELIGIBILITY
100% 75% of amount requested
F
A
M
I
L
Y
 
S
I
Z
E
1 $0 - $37,417 $37,418 - $56,125
2 $0 - $48,929 $48,930 - $73,394
3 $0 - $60,442 $60,443 - $90,663
4 $0 - $71,955 $71,956 - $107,933
5 $0 - $83,468 $83,469 - $125,202
6 $0 - $94,981 $94,982 - $142,471
Each Add'l $11,513 $17,269

If you are applying for CDA assessment or renewal fee, or a pre-approved credential or accreditation fee, your income will not be used as a factor to determine scholarship eligibility.

Trainings, Conferences, Workshops and Coaching

Trainings, Conferences, Workshops and Coaching

The NYS OCFS regulations require child care providers to complete 30 hours of training every two years. Trainings, conferences and workshops taken to fulfill this training requirement must clearly reflect one or more of the nine topic areas that are required by the New York State Social Services Law and the NYS OCFS regulations. Such training must address:

  1. Principles of childhood development, including the appropriate supervision of children,
    meeting the needs of children enrolled in the program with physical or emotional challenges
    and behavior management and discipline;
  2. Nutrition and health needs of children;
  3. Child day care program development;
  4. Safety and security procedures, including communication between parents and staff;
  5. Business record maintenance and management;
  6. Child abuse and maltreatment identification and prevention;
  7. Statutes and regulations pertaining to child day care;
  8. Statutes and regulations pertaining to child abuse and maltreatment; and
  9. Prevention of Shaken Baby Syndrome.

EIP scholarships will only be issued for training activities that begin and end in the 2020 calendar year. Scholarship applications must be received by December 1, 2020 to be considered.

Scholarships for training taken with a Verified Trainer or Content Specialist, or distance learning training, will be issued at a rate of up to $30 per training hour. The maximum annual scholarship is $600.

Scholarships for training taken with a Professional Development Specialist in Early Childhood and/or School-Age will be issued at a rate of up to $35 per training hour. The maximum annual scholarship is $700.

Scholarships for coaching taken with an approved coach will be issued at a rate of up to $55 per hour. The maximum annual scholarship is $1,100.


Cardiopulmonary Resuscitation and First Aid (CPR/FA) Training

Funding has been dedicated specifically for Cardiopulmonary Resuscitation (CPR) and First Aid (FA) training. The training must be provided by an approved trainer participating with the Educational Incentive Program. Get more information about Cardiopulmonary Resuscitation (CPR) and First Aid (FA) training.


Credential Training other than CDA

Credential Training other than CDA

Credentialing and accreditation are used to identify exemplary practices in a particular field. They are awarded to providers who meet specific eligibility requirements and quality standards. EIP provides scholarships for activities which lead to a credential or accreditation with one of the following pre-approved organizations:

Pre-Approved Credential Organizations

New York State School-Age Care Credential

New York State Network for Youth Success
415 River Street, Floor 2
Troy, New York 12180
Phone: 518-694-0660
Email: erin@networkforyouthsuccess.org
www.NetworkForYouthSuccess.org

Family Child Care Accreditation

National Association for Family Child Care
1743 West Alexander Street
Salt Lake City, Utah 84119
Phone: 801-886-2322
Email: nafcc@nafcc.org
www.nafcc.org

National Administrator Credential & Certified Childcare Professional

National Early Childhood Program Accreditation Commission, Inc.
P.O. Box 2948
Merrifield, Virginia 22116
Phone: 855-706-3272
www.necpa.net

Family Child Care Credential
Children's Program Administrator Credential
& Infant/Toddler Care and Education Credential

New York State Association for the Education of Young Children
230 Washington Avenue Extension
Albany, New York 12203
Phone: 518-867-3517 or
Email: contactus@nysaeyc.org
www.nysaeyc.org

In order to receive a scholarship for training and fees leading to these pre-approved credentials or accreditations, the applicant must meet all of the scholarship eligibility requirements that are outlined in the General Information section above.

If you are applying for a pre-approved credential fee, accreditation fee, or renewal fee your income will not be used as a factor to determine your scholarship eligibility.

EIP scholarships will only be issued for training activities that begin and end in the 2020 calendar year. Scholarship applications must be received by December 1, 2020 to be considered.

Scholarships for training taken with a Verified Trainer or Content Specialist, or distance learning training, will be issued at a rate of up to $30 per training hour.

Scholarships for training taken with a Professional Development Specialist in Early Childhood and/or School-Age will be issued at a rate of up to $35 per training hour.

  • The maximum annual scholarship for credential training is $1,250.
  • Scholarships for CDA training, CDA assessment and CDA renewal fees are available. See section below for CDA information.

College Credit

College Credit

EIP scholarships may be used to pay for college courses and mandatory college fees from regionally accredited colleges. All courses taken as part of an early childhood or related degree program are eligible for scholarship. Please include proof of major with your application.

If you are not enrolled in an early childhood or related degree program, then the college coursework must clearly reflect one or more of the nine topic areas that are required by the New York State Social Services Law and the NYS OCFS regulations. They are:

  1. Principles of childhood development, including the appropriate supervision of children,
    meeting the needs of children enrolled in the program with physical or emotional challenges
    and behavior management and discipline;
  2. Nutrition and health needs of children;
  3. Child day care program development;
  4. Safety and security procedures, including communication between parents and staff;
  5. Business record maintenance and management;
  6. Child abuse and maltreatment identification and prevention;
  7. Statutes and regulations pertaining to child day care;
  8. Statutes and regulations pertaining to child abuse and maltreatment; and
  9. Prevention of Shaken Baby Syndrome.

Courses must have a start date in 2020. EIP scholarships must be applied to a student’s higher education account after all other state and federal scholarships, grants, and financial aid. Pell Grants may be returned to students who have received EIP scholarships.

Books, elective student fees, room, board, training materials, test fees and examination preparation courses are not eligible for scholarships. Applicants are responsible for tuition and costs not covered by EIP.

  • Maximum annual scholarship for college credit is $2,000 per year.
  • If you are taking CDA training through a college and NOT receiving college credit, you will need to complete the CDA application.

Child Development Associate (CDA)

CDA Credential

The Child Development Associate (CDA) Credential is a professional development opportunity for child care providers working with children ages birth to 5 years of age, to demonstrate their knowledge, skills and abilities to nurture the emotional, physical, intellectual and social development of children. Earning a CDA Credential can improve your skills and confidence working with children and demonstrates your professionalism and commitment to career advancement in early childhood education.

The CDA Credential is administered by The Council for Professional Recognition (the Council) in Washington DC. It is recognized in all 50 states, the District of Columbia, American Samoa, Guam and the Virgin Islands.

Please consult the CDA website at www.cdacouncil.org for the most current and up-to-date information regarding the CDA.

CDA Credential Settings

There are four settings in which candidates can obtain a CDA Credential:

  • Preschool: For candidates working in a center-based setting with children 3-5 years old.
  • Infant/Toddler: For candidates working with children from birth to 36 months of age.
  • Family Child Care: For candidates working with one or all age groups in a family child care home.
  • Home Visitor: For candidates working with the parents of young children. *CDA training and assessment fees for the Home Visitor setting are not eligible for EIP scholarships.

CDA Training

Before applying for the CDA Credential, the CDA candidate must complete and have documented 120 hours of formal childhood education training, with no fewer than 10 training hours in each of the following CDA Competency Standards and Functional Areas:

  1. Planning a safe and healthy learning environment
  2. Advancing children's physical and intellectual development
  3. Supporting children's social and emotional development
  4. Building productive relationships with families
  5. Managing an effective program operation
  6. Maintaining a commitment to professionalism
  7. Observing and recording children's behavior
  8. Understanding principles of child development and learning

Some training organizations and colleges offer CDA training programs specifically designed to meet this requirement. Before enrolling in a CDA training program, we encourage you to research your options and determine which will best help you obtain your CDA Credential.

Training obtained as part of a CDA Credential program may be applied towards your 30 hours of required training. Questions about using CDA training to fulfill your regulatory training requirements should be directed to your Licensor or Registrar at the NYS OCFS. Any training taken as part of the 30 hours of regulatory training requirement may help you meet the 120 hour CDA training requirement.

The Requirements and Steps for Obtaining the CDA Credential

Any time before you apply to the Council for the Initial CDA Application and Assessment, you must:

  • Create an account with the CDA Council at www.cdacouncil.org.
  • Be 18 years of age or older and hold a high school diploma or GED or be enrolled as a junior or senior in a high school career and technical program in early childhood education.
  • Complete 120 hours of formal early childhood education training in the required subject areas.

Within 3 years of submitting your application:

  • Obtain 480 hours of experience working with children in the setting and age group of the credential type you are applying for.

Within 6 months of submitting your application:

  • Complete your CDA Professional Portfolio.
  • Contact a CDA Professional Development (PD) Specialist to arrange for your CDA Verification Visit.
Submit the Initial CDA Application and Assessment

When you have completed all the application requirements - 120 hours of CDA training, 480 hours of work experience, your professional portfolio, and found a PD Specialist, use your CDA Council account to submit your Initial Application and Assessment online.

After reviewing your application, the Council will send you a “checkout” email which states your application is complete and payment is now due.

Application for EIP Scholarship

After your assessment application has been approved by the Council and you have received your checkout email, apply to EIP for your scholarship award. Submit a copy of the checkout email received from the Council with your EIP application supporting documents.

If your EIP application is approved, you will receive an EIP award. You must sign the award in Section A and return it to EIP. *

Once the award is processed by EIP, you will receive an email from the Council with your voucher number.

Login to your CDA Council account and redeem the voucher as payment for your application.*Note: If you are sending a paper application to the Council, you must send a copy of your EIP award with your application to the Council. Online applications are preferred.

Ready to Schedule Notice

Once your application has been approved and either your voucher has been redeemed or payment has been made, you will receive a Ready to Schedule Notice from the Council. You may then schedule your CDA Verification Visit with the PD Specialist you have previously chosen and take the CDA Exam at a local Pearson VUE testing center. The results of both will be sent directly to the Council.

The Verification Visit and the CDA Exam must be completed within 6 months of receiving the Ready to Schedule Notice.

The Final Step

After the Council has reviewed the CDA Verification Visit results and the CDA Exam score, you are either awarded the CDA Credential or denied the Credential. If you are awarded the Credential, the official certificate will be mailed to you. If you are denied, the Council will let you know the next steps to take to earn the Credential.

The Verification Visit

You will need to have a Professional Development (PD) Specialist conduct a CDA Verification Visit. You must identify a PD Specialist who will conduct your verification visit before you submit your application to the Council. Once your assessment application is approved and payment is made, the Council will send you a Ready to Schedule Notice. You can then schedule your visit with the PD Specialist.

During the CDA Verification Visit, the PD Specialist will review your professional portfolio, training transcripts/certificates and family questionnaires. The PD Specialist will observe you working with the children. You will then have a reflective discussion focused on your areas of strength or growth found during the observation and/or in the portfolio and family questionnaires.

The PD Specialist will send your results directly to the Council. To find a PD Specialist in your area, use the online directory on www.cdacouncil.org.

The CDA Exam

You will need to take the CDA exam at a local Pearson VUE testing center. The exam has 65 multiple choice questions – 60 questions and 5 scenario questions with a short narrative and a photo. You will have up to one hour and 45 minutes to complete the exam. Pearson VUE will send your exam scores directly to the Council.

Candidates must complete their CDA assessment application and have received a Ready to Schedule Notice in order to schedule the exam. You can schedule the exam either online or by phone. To find a Pearson VUE testing center near you go to http://www.pearsonvue.com/cdaexam/

The CDA Renewal

The CDA Credential is valid for three years from the date it is first awarded to you. You can apply for your renewal as early as six months prior to the expiration date. For information on the renewal requirements and procedures go to www.cdacouncil.org

EIP scholarships can be used to cover the cost of CDA renewal training and the renewal fee. Apply for your EIP award after you have completed your renewal application with the Council and have received your checkout email.

EIP Scholarship Eligibility

EIP scholarships can be used to cover the cost of CDA training, the Assessment application fee and the Renewal fee. In order to receive an EIP scholarship, you must:

  • Meet all the eligibility requirements outlined in the General Information section above.
    NOTE: Income is not used as a factor to determine scholarship eligibility for the Assessment Application Fee or Renewal Fee.
  • Have 240 hours of experience working with children.

EIP scholarships will only be used for training activities that begin and end in the 2020 calendar year. Scholarship applications must be received by December 1, 2020 to be considered.

EIP scholarships cannot be used to cover the cost of the application packet.

Scholarships for training taken with a Verified Trainer or Content Specialist, or distance learning training will be issued at a rate of up to $30 per training hour.

Scholarships for training taken with a Professional Development Specialist in Early Childhood and/or School-Age will be issued at a rate of up to $35 per training hour.

If you do not pass, you must refund EIP the full amount of your CDA Assessment scholarship.

The maximum annual scholarship amounts are up to:

  • $1,250 for credential training
  • $500 for CDA assessment fee
  • $150 for CDA renewal fee
  • $500 for second setting fee

Breakdown of CDA Activities and Related Costs

Activity Cost Eligible for EIP funding?
CDA Preparatory Training Varies depending on organization Yes
CDA textbook and training materials Varies depending on item No
CDA Initial Application Packet $25 per setting plus shipping and handling No
CDA Formal Observation Paid by the CDA Council to the PD Specialist No
CDA Assessment Application Fee $425 online application
$500 paper application
Yes
CDA Renewal Application Packet $15 No
CDA Second Setting Fee $425 online application
$500 paper application
Yes
CDA Renewal Fee $125 online renewal
$150 paper renewal
Yes

CDA Related Resources

The Council for Professional Recognition (The Council)
www.cdacouncil.org
800-424-4310

  • Learn about the CDA Credential
  • Request application forms
  • Contact The Council about your candidacy.

EIP Scholarship Process / 6 Simple Steps

EIP Scholarship Process / 6 Simple Steps

STEP 1

Log in or create an Early Childhood Education and Training Program (ECETP) account; complete an EIP application online at www.ecetp.pdp.albany.edu and fax, e-mail or mail your required documents to EIP.
OR
Complete a paper application and mail it with all of your required documents to EIP.

STEP 2

EIP processes the application. (Allow 4-6 weeks.)

STEP 3

EIP mails the scholarship decision to the address you provide on your application. You will receive one letter for each approved or declined activity. EIP awards are also available to be printed from your ECETP account.

STEP 4

Review the EIP Award Notification for accuracy, sign your name in Section A and submit it to the education/training organization. Each award must be signed by both you and your training organization. The name and mailing address of the education/training organization is on the award.

STEP 5

The education/training organization completes and mails the signed scholarship award to EIP for payment.

Awards are valid for 60 days from the issue date or training start date, whichever is later. EIP will automatically cancel expired awards. Please contact EIP to request your award be reissued if it has expired.

STEP 6

EIP processes a check payable to the education/training organization on your behalf. Training organizations should allow at least 10 weeks from the date EIP receives a completed scholarship for payment to be sent.


Application Information

Section 1- Applicant Information

EIP must verify your name, social security number (SSN), family size and your household adjusted gross income. Your submitted IRS Form 1040 is used for verification purposes. You need only to submit the first 2 pages of the IRS Form 1040; the entire form is not needed. If your full Social Security number is not visible on your IRS Form 1040 you must provide an official document that includes your full Social Security number, such as your Social Security card or W-2, for Social Security Number verification.

If your first application is prior to April 15, 2020 you may submit a 2018 or 2019 IRS Form 1040. After April 15, the 2019 IRS Form 1040 is required.

EIP reserves the right to seek additional verification that the income documentation submitted is accurate and authentic.

Section 2 - Child Care Employment Information

Each application submitted to EIP must contain the required documentation necessary to verify current employment. EIP reserves the right to seek additional proof that the employment information provided is accurate and authentic.

Acceptable Documentation for Proof of Employment
(Submit one of the following with each application:)
Program Owner A copy of a valid child care license or registration with your name as the On-Site Provider.
Employee A copy of your paystub or paycheck dated within the past 8 weeks and clearly showing the program's name. If the employer name on your paystub does not match the child care program name of the license number you provided, please send a letter from your director on company letterhead explaining why the names don't match.

OR

For FDC/GFDC Only - OCFS Clearance letter that has cleared you to provide care for children in a licensed or registered program.

For further clarification on eligibility, contact EIP at: eip@albany.edu.

Section 3 - Training Information

Check the appropriate box to indicate the Delivery Type of your training. You must also check a box to indicate your Training Type. More information on the various training types can be found under the headings of Trainings, Conferences and Workshops, Credential Training other than CDA, College Credit and CDA Credential in this brochure.

CDA Credential requires the completion of a separate EIP application designated specifically for CDA.

EIP may award one scholarship per training per applicant within a program year. The training start and end dates written on your application must match your actual training attendance dates. If the end date of the training you are applying for has passed, you must submit a certificate of completion for this training as part of your supporting documentation.

Section 4 - Agreement

Each applicant must sign and date the agreement. Your signature indicates that you have read, understood, and agreed to all listed statements. Your paper application will be returned if it is not complete. Applications will also be considered incomplete if missing a signature, tax documentation, proof of employment, or any other required documents. You will receive a letter to notify you what documents are missing.

You are required to submit completion documentation, such as a training certificate or a college transcript, for training and other activities paid for by EIP. If you fail to submit proof of successful completion of each training for which you received an EIP scholarship, your future applications to EIP will not be processed until that proof has been received.

EIP awards may be considered taxable income. You are solely responsible for complying with all federal, state, and local requirements regarding reporting and payment of taxes.

Please note:

  • EIP scholarships will be awarded until funding is depleted or the scholarship year ends, whichever comes first.
  • EIP reserves the right to prioritize scholarship awards based on training type.

Application Instructions

All required supporting documentation must be submitted at the time of application.

Online Applications

  • Go to www.ecetp.pdp.albany.edu click on APPLY select Apply Online Now!, then Log-in or Create a new ECETP account.
  • Complete all information.
  • Print and sign the agreement.
  • Fax, e-mail or mail all required documentation to EIP within 2 weeks of application.

Mailing address:
Educational Incentive Program
4 Tower Place, 4th Floor
Albany, NY 12203

Fax number: 518-442-6643

Email: eip@albany.edu

* documents must be sent as a separate attachment.

Paper Applications

  • Complete Sections 1, 2 and 3.
  • Sign the agreement in Section 4.
  • Mail the application and all required documentation to EIP.
  • Faxed or e-mailed paper applications and supporting documents will not be accepted.

Mailing address:
Educational Incentive Program
4 Tower Place, 4th Floor
Albany, NY 12203


Educational Incentive Program Application Checklist

For all EIP scholarship applications, the following are required:

  • A signed EIP Agreement
  • A copy of a paycheck or paystub from within the last 8 weeks
  • A copy of the first 2 pages of your most recent Federal Tax Form 1040. The pages must show your full Social Security Number, the number of dependents and your adjusted gross income.

Additional Documentation is Required for:

College Credit Coursework - you must submit:

  • A document from your college indicating your major if the course you are applying for is not related to early childhood education or a related field. The document must be dated within a year of the application date.

Coaching - you must submit:

  • A copy of the Coaching Plan prepared by you and your coach which must include:
    • Coach name and Training Organization name
    • Participant's name
    • Start and end date of the coaching cycle
    • Total number of hours
    • Total cost
    • Coachee directed goals to be accomplished
    • OCFS topic areas to be covered
    • Core Body of Knowledge topic areas to be covered

Credential/Assessment Fee - you must submit:

  • A copy of the first page of your most recent Federal Tax Form 1040 for verification of your Social Security Number
  • Your checkout email from the Council for Professional Recognition and your Council Customer ID number